Our club AGM will be online this year and this brings some unique challenges in how to organize and run a large meeting like this. With your patience and understanding on the day, we hope to facilitate all. It's all new to us as well!

Only adult, fully paid up members are invited to AGM.

The AGM starts on Thursday 26th November at 8:30 pm. But it does take time to log in and get accustomed to Microsoft Teams if you have not used it before.

Preparation Tips

• Please take some time before the meeting (a day before preferably) to register yourself in the Microsoft Team (AGM 2020 for St. Finians Swords GAA Club).
• email addresses from hotmail.com, outlook.com, yahoo.com, gmail.com, or any other valid email address are accepted when registering with Microsoft Teams.
• Follow the steps in the email titled "You have been added to a team in Microsoft Teams". ( See "REGISTERING YOUR EMAIL ADDRESS" below).
• Please log in 15 minutes early before the AGM meeting starts, as it does some time and the AGM will start at 8:30 pm sharp.
• The link to the meeting can be found in the email titled "AGM 2020 for St. Finians Swords GAA Club" and when you log into Microsoft Teams. (see "ATTENDING THE VIRTUAL AGM" below).
• If you feel that you require assistance with using laptops, mobile devices, or online applications you should request some help from someone who can help
• Ensure the microphone and camera (optional) works on the device that you will be using to attend
• When joining the meeting ensure that your microphone is muted, this will prevent disruption for others when entering the meeting

At the Meeting

• You will first join a lobby for a short while, your email will be noted and then admitted to the meeting.
• You are free to use the chat and use the "raise your hand" function (see "ATTENDING THE VIRTUAL AGM" below).
• You will automatically be on mute. "raise your hand" informs the presenter that you would like to speak. Once granted the presenter role, you will have to unmute your microphone so all can hear you. (see "ATTENDING THE VIRTUAL AGM" below)
• The meeting will be recorded and by attending you grant permission for the recording to take place.

REGISTERING YOUR EMAIL ADDRESS

The following section is a step by step guide on how to register your personal email address with Microsoft.

Step 1: Visit the Microsoft Teams website and select “Sign up for free”

Step 2: Enter your personal email address and click Next

Step 3: Select “Create account”

Step 4: Enter you Country/ region and Birthdate then select Next

Step 5: In the “How do you want to use Teams” select which option best describes your use of the registered email address 2

Step 6: Create a password

Step 7: A verification code will be sent to your email inbox (the email will be sent by the Microsoft account team). Take note of the code within the email

Step 8: Enter the code and click Next

Step 9: Enter the last details that are requested.

Step 10: Once your account has been created you can then select “Use the web app instead”

Step 11: you are now able to use Teams as you want. It is recommended to familiarise yourself with how the application works before attending the AGM

ATTENDING THE VIRTUAL AGM

The following section is a step-by-step guide on how to accept the AGM invite and some of the useful features available on MS Teams.

Step 1. When the AGM invite is sent to all attendees you will receive an email with a link stating “Join Microsoft Teams Meeting”. When you click the link, you will be brought to the Teams website.

Step 2: Select “Continue on this browser”

Step 3: If this is your first-time using Teams you may need to allow permissions for Teams to use your Camera and Microphone.

Step 4: Before entering the meeting please ensure that you microphone is set to Off (A), then select “Join now” (B)

Step 5: Wait until the host admits you

Step 6: Once you are admitted into the AGM you can use the chat window to communicate with other in the meeting. This can be done by Clicking the Chat button (1) which will open the Chat window (2)

Step 7: You can use the “Raise your Hand” function to show the host that you want to speak

Step 8: When you have been giving the opportunity to speak don’t forget to unmute your microphone so that everyone can hear you